International Delegations

Transport for International Delegations Visiting London

Coaches, minibuses and coordinated vehicle movements for delegates travelling to the UK for meetings, summits, conferences and official visits.

Overview

Your Delegation, Moving as One.

When delegates arrive from overseas for meetings and events, the schedule leaves little room for error. We plan airport arrivals, hotel transfers and daily movements between venues around your programme, with a single point of contact for the whole visit.

Whether your group is a ministry delegation, a trade mission or a corporate leadership team, we recommend the right mix of vehicles and confirm every detail in writing.

Business delegates stepping off a black coach at a conference venue

Who We Support

Delegations of Every Kind.

Government & ministry delegations

Official visits, bilateral meetings and summits.

Trade & business missions

Investor visits, trade fairs and company site tours.

International conference delegates

Transport between hotels, venues and airports.

Academic & NGO delegations

Study visits, forums and partner meetings.

Corporate leadership teams

Board visits, offsites and client meetings.

Multi-day programmes

One plan for every day of the visit.

How It Works

From Itinerary to Arrival.

01

Share the programme

Send arrival flights, hotels, venues and the daily schedule.

02

We plan the vehicles

We match vehicles to delegate numbers, luggage and timings.

03

Written confirmation

You receive a clear plan and quote to approve.

04

On the day

Drivers follow the agreed schedule, with one contact for changes.

Case Studies

Proven When It Matters Most.

From film and TV productions to international delegations and US hospitality partners, here is some of the work we have delivered. Client names are kept confidential.

100Cars arranged in a single day
16Day film & TV production project
USADelegations, concierge and hospitality partners
UKLondon and journeys across the country
Case studyFilm and TV Production ground transport by Heylux
Film & TV Production

16 Days With a Film & TV Production

Ground transport for a film and television production across a 16-day project, covering London and locations across the UK.

16-day projectLondon & UKConfidential client
Case studyConcierge and Hospitality ground transport by Heylux
Concierge & Hospitality

UK Partner for US Concierge Companies

Concierge and hospitality companies from the USA trust us with their guests’ ground transport in the UK, delivered to the premium standard their clients expect.

USA partnersHospitalityOngoing work
Case studyInternational Delegation ground transport by Heylux
International Delegation

A Delegation Team From the USA

Ground transport for a visiting delegation team from the USA, with vehicles planned around their programme in the UK.

USA delegationOfficial visitDiscreet service

We never share client names or details without permission.

FAQs

Delegation Questions.

Can you work with our protocol or events team?

Yes. We plan around the timings and instructions your organisers provide and keep one point of contact throughout.

Yes. Share each flight and we will plan arrivals individually or in groups.

Yes. We coordinate multiple coaches and minibuses for larger delegations.

As early as possible, especially around major events in London.